Certified Accounting Specialist: What an Accounting Specialist Do for the Company

According to data delivered by the U.S. Bureau of Labor Statistics, there were roughly 1.2 million appointments occupied by accountants in the United States. The accounting specialization positions surround various titles, such as accounting and auditing clerks, as well as accounting professionals. The fundamental educational prerequisites entail obtaining a bachelor’s degree in accounting or an affiliated specialization with a strong focus on accounting coursework. Furthermore, obtaining licensure, such as the coveted Certified Public Accountant (CPA) designation, can significantly enhance one’s prospects for securing employment. An individual working as an accounting specialist shoulders a multitude of responsibilities.

What Does an Accounting Specialist Do?

A certified accounting specialist is a professional responsible for meticulously monitoring a company’s financial transactions, both incoming and outgoing. These skilled individuals are often known by various job titles, including accounts payable clerks, accounts receivable clerks, or simply accounting clerks.

What Are the Responsibilities of an Accounting Specialist?

The tasks and responsibilities of an accounting specialist can differ, depending on the dimensions and intricacy of the organization in which they are employed. However, their core duty remains the meticulous management of a company’s financial accounts, guaranteeing the accurate recording of all transactions. Some specific responsibilities of an accounting specialist may encompass:

Accounts Payable and Receivable Responsibilities

An accounting specialist handles incoming invoices and payment requests on behalf of a business. Their role involves processing these invoices and arranging for timely payments to vendors. When settling an invoice is delayed, an accounting specialist receives and addresses inquiries regarding payment status. Additionally, they manage the receipt of payments made to the business and ensure that these payments are deposited into the company’s account.

Payroll Management

Frequently, an accounting specialist oversees a company’s payroll operations. Their role encompasses entering comprehensive employee information into the payroll system, surrounding details related to salaries and benefits, and maintaining this data with regular updates. They meticulously review employee contracts and timesheets to uphold the accuracy of the payroll system, verifying deductions like taxes and insurance payments for precision. Besides, the commitment to qualifying statements associated with the payroll procedure falls under the purview of an accounting proficient. This information may contain but is not restricted to workers’ remuneration reports and miscellaneous state and federal reports.

Record Management

One of the preliminary functions of an accounting expert is the particular management of an organization’s financial records. They conduct detailed assessments of financial records, including but not determined to ledgers, financial information, profit and loss statements, and balance sheets, with an awesome direction on providing precision. Furthermore, the specialist ensures the company maintains an effective and organized record management system. They also give management concise summaries of the business’s financial standing when requested.

Budget Oversight

The accounting specialist plays a crucial role in the formulation of a company’s budget, collating data derived from its financial records. They actively supervise the financial management of departmental budgets, diligently tracking any deficiencies or inefficiencies. When such issues arise, the specialist provides management with well-founded recommendations for mitigating financial mismanagement and minimizing losses. Additionally, they communicate pertinent information to management regarding budget variances and may request supplementary budget allocations for special projects when necessary.

Accounting Specialist Skills and Qualifications

Specific skills are essential to excel as an accounting specialist and can be acquired through formal education or hands-on experience. Here are some key skills for accounting specialists:

Proficiency in Computer and Spreadsheet Software

Accounting specialists frequently use software like Excel and Microsoft Word. They should be adept at creating and understanding documents within these programs.

Strong Mathematical Aptitude

Given their involvement with numerical data, accounting specialists must possess solid math skills to manage financial records and perform calculations accurately.


Trustworthiness is paramount in this role. Accounting specialists handle sensitive financial information and must be leaned upon to preserve the most elevated norms of moral conduct.

Attention to Detail

Meticulous attention to detail is crucial for ensuring error-free financial records and promptly identifying discrepancies made by themselves or others.

Organizational Skills

Practical organization is fundamental as accounting specialists manage a multitude of financial records and transactions. They must keep these records organized and readily accessible.

Effective Verbal and Written Communication

Strong vocal and written communication mastery is necessary for conveying financial information clearly and succinctly to colleagues, management, and external stakeholders.

In summary, accounting specialists should possess a combination of technical proficiency, ethical integrity, and excellent organizational and communication abilities to thrive in their roles. These skills can be honed through education and practical experience in the field.

Read more: Business Central vs. Finance and Operations: Choosing the Right ERP Solution

Qualifications for Accounting Specialists

Accounting specialists are expected to meet specific qualifications, which may include:

Previous Relevant Work Experience

Accounting specialists often require a minimum of 1-2 years of prior work experience in related fields like bookkeeping, accounting, or general office roles.

High School Diploma or Equivalent

The lowest academic condition is generally a high school diploma or its equivalent.


Many employers value certification as it demonstrates expertise and commitment. Certifications like Certified Public Accountants (CPA) or Certified Bookkeepers can enhance applicants’ competitiveness.

Formal Education

While not always mandatory, some employers may prefer candidates with formal education in accounting or related fields. This can vary from an associate’s degree to a bachelor’s degree.

In overview, to be authorized for assignments as accounting specialists, someone usually requires appropriate work experience, at least a high school diploma, and perhaps credentials or formal education, trusting the exact job and employer selections.

Accounting Specialist Compensation

Appointed to data from the U.S. Bureau of Labor Statistics, the median annual earnings for individuals in the occupation of bookkeeping, accounting, and auditing clerks stood at $40,240 in the year 2018. Those situated in the top 10% of earners controlled salaries near $61,650, while the lowest 10% earned $25,260 or more smallish.

Additionally, the BLS has noted a projected 4% decline in job opportunities within this sector between 2018 and 2028. This reduction can be attributed to specialized improvements that have raised efficiency in various aspects of this occupation, consequently reducing the demand for specific roles.

Educational Paths for Accounting Specialists

While on-the-job training is typical for accounting specialists, formal education can be advantageous. Courses in bookkeeping, accounting, or mathematics can provide valuable foundational knowledge. Many employers prioritize candidates with some form of formal education beyond high school.

Pursuing an associate’s degree in accounting can equip individuals with the education and skills needed to excel as an accounting clerk. Alternatively, degrees like associate’s and bachelor’s degrees in accounting are also valuable in this field, offering comprehensive training for aspiring accounting specialists.

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