How to Back Up and Move a Company File in QuickBooks

Two of the most common tasks for any business owner are budgeting and tracking expenses. However, sometimes data needs to be updated or moved, and QuickBooks can make this process much easier. In this tutorial, we’ll walk you through the steps of backing up and moving your company file in QuickBooks.

What is Company File in QuickBooks

When it comes to backing up and moving a company file in QuickBooks, there are a few steps you need to take. In this article, we’ll walk you through the process of backing up your company file and moving it to a new location.

Backing Up Your Company File in QuickBooks

To begin, first make sure you have the latest version of QuickBooks installed on your computer. You can download the latest version from QuickBooks’ website. Once you have the software installed, open it and click on the File menu option. From here, select Backup and then click on Next.

On the next screen, you will be asked to choose a backup location. You can either back up your company file to a local drive or use QuickBooks’ online backup feature. If you choose to back up your company file online, please note that this will require you to create an online account with QuickBooks. After you have made your selection, click on Next.

Now that you have set up your backup plan, it’s time to move your company file. To do this, click on the File menu option again and select Export Company Data.

Importance of Backing Up QuickBooks Company File

QuickBooks is popular accounting software that many small businesses use to manage their finances. If your company files are encrypted, you’ll need to back up your QuickBooks company file before you move it.

If you’re moving your company file to a new computer, you should back up the file first. You can back up the file to an external hard drive, Dropbox account, or a CD/DVD. If you’re moving the file to another computer in your office, you can back up the file using QuickBooks’ backup feature.

If you’re moving the file to a different location, be sure to encrypt it first using FileVault or Windows Server 2012 R2 Encrypting File System (EFS). You can also use Mozy’s backup service to encrypt and back up your QuickBooks company file.

Steps to Move A Company File In QuickBooks

QuickBooks is a great tool to keep track of business finances, but it can be a bit daunting to move a company file from one computer to another. In this blog post, we’ll walk you through the steps necessary to move a company file in QuickBooks.

Steps to Back Up Company File In QuickBooks

If you’re like most business owners, you’re probably always on the lookout for ways to improve your efficiency and improve your bottom line. One way to do this is by back up your company files in QuickBooks so that you have a copy of your information should something happen to your computer or hard drive. Here are four steps to back up your company file in QuickBooks:

  1. Open QuickBooks and select File > Backup & Restore. In the Backup Company File dialog box, click Select Company File and then click the file you want to back up.
  2. In the Select Backup Destination dialog box, specify where you want to save the backup file (for example, on your computer).
  3. Click Backup. QuickBooks backs up the selected company file and displays a message indicating when the backup is complete.
  4. If you want to restore a backed-up company file, open QuickBooks and select File > Restore Company File. The Select Company File dialog box opens, and you can choose the backup file that you want to use as the restore source.


If you are like most small business owners, you probably have a lot of data stored in your company file in QuickBooks. If something happens and you need to back up that file so that you can continue working without any interruption, this guide will show you how to do it quickly and easily. Whether the company file is located on your computer or elsewhere, this guide will walk you through the steps necessary to move it and keep your business running smoothly. Thanks for reading!