While the Internet or online fax has become very popular, there are still many people asking the same question: Should I use online faxing? As with any new technology, there will be those who doubt, who will really question the need for this new way of emailing faxes. Do we really need this new faxing system?
Ironically, if you ask those people the same question about email, you might get a puzzled look and a response like this: “But we’ve been using email for years!”
While email has become an everyday part of our lives, there was a time when it was also a new technology that many people questioned. The same goes for online faxing … it is gradually becoming a daily part of our lives and is less and less questioned. However, for those who are new to emailing faxes, some points or features need to be discussed or clarified.
Perhaps the most important question is this: “Will someone see my faxes or are they private?” For the most part, online faxing is much more private than the traditional office fax machine where anyone can read your faxes. Many online fax providers use encryption when sending your faxes and you get a username and password for your online fax account that only you can access.
Your faxes can also be stored on your computer, where they can be securely protected and ready for access with the click of a button. This is a real convenience, especially if you receive tons of faxes while running your business. Your faxes are available when you need them.
Another frequently asked question about online faxing: “How does it work?”
Online or email faxing is simply using your web connection and email system to send and receive all your faxes. You subscribe to an Internet fax provider that acts on your behalf to handle all your faxes. This provider charges you a small monthly fee (an average of about $ 10) for this service. Your faxes are sent as email attachments (Tiff, Pdf or other formats) using your email system.
Mainly because everything is handled online, it is much cheaper than sending ordinary faxes. No need for an additional fax line or paper, ink or toner as everything is paperless. The lower cost is also the main reason many people are switching to online faxing.
The other main reason is the convenience it provides … you can send and receive your faxes from anywhere at any time, as long as you have access to the web. This turns any mobile or portable device like a cell phone, PDA, laptop, netbook … into a virtual fax machine free fax in 2021. Along with this convenience comes ease of use, sending a fax is as easy as sending an email.
Of course, the question remains: “Should I use online faxing?”
The answer would depend on your own work habits and whether or not you want to join the modern world. If you are comfortable with the traditional way of faxing and maintaining your business within 9-5 business hours, then online faxing is probably not for you. However, if you want your business or company to be easily accessible at any time of day and night, 365 days a year, then online faxing is an option worth considering. It can increase the competitiveness of your business, especially if you depend on fax to generate sales or to contact your customers.
To be sure, most of your customers and / or competitors are already using online faxing, so you’ll need it to keep up with the way things are being done now. Just as email has changed the way we send our mail, so online faxing has changed the way we send our faxes. You must use the fax online or be left behind, is that your decision?